Subsidized Drinks
Within POSbiz there is the functionality to enable easy operation of a Tab to pay part of guests drinks.
This means it can be set up to offer guest drinks for $5, or 50% cheaper, or the host will pay $2 of every drink.
The portion of the drink that will be paid for by the host is accumulated on a tab, which can be paid off at the end of the event.
Set up a Discount
For detailed steps and video of setting up a discount visit this article.
Create the discount you need for the event.
Name the Discount with the Name of the event.
If the discount should only be drinks or a subset of drinks, you will need to add a breakdown-category in the menu, e.g 21st drinks, then apply that breakdown-category to the relevant menu items (The sync button can speed this process up by applying the same breakdown-category config to all items in the same course). Once that is done the discount will need to be category filtered by that new category.
Examples:
If you want the Guests to pay $5:
Use Discount Type 'Set Price' and set to $5.00.
If you want the guests to get $2 off each drink:
Use the Discount Type 'Item Mode' and set to $2.00.
If you want the guests to get 50% off their drinks:
Use the discount type '% Mode' and set to 50%.
Set up the Tab
The Tab is where the portion the host will pay is saved.
This will accumulate and can be paid off at the end of the event.
Within POS enter System > Account Manager.
1) Create a Tab with the Name of the event.
2) Select the Tab
3) Select Subsidized Profile
4) Select the Discount created for the event.
5) Press OK and Exit Account Manager
If there is to be a limit on the host pays tab ensure to set this also.
This will mean no more than the set limit will be able to be saved to the tab,
This can be increased or decreased as required.
Once the limit is reached guests will pay full price for their drinks.
Within Account Manager:
1) Select the Tab.
2) Select Tab Credit.
3) Choose Set Credit Limit.
4) Enter the limit this tab can reach.
Create a Payment Type
A payment type allows staff to easily save the hosts portion to the tab without having to apply a discount to every transaction.
1) Enter Maintenance.
2) Enter Payment Types.
3) Create a Payment Type with the name of the Event.
4) Enter Interfaces (in the payment type).
5) Select Tab Link.
6) Select the Tab that has been created for the event.
7) Select Enable.
8) OK your way out of the payment type to save.
Using the Payment type
Now the Discount, Tab, and Payment Type are set up to be used during the event.
When guests order drinks, order as normal and move through to the Tender screen.
1) Select the Event Payment Type.
This takes off the Host portion of the price.
2) Complete the same for the remaining value as normal.
Fast Tender
The Payment type can be added to the Order Screen as a Fast Tender key.
1) Click and hold on one of the Fast Tender keys
2) Select the Event Payment Type
When an order is made using the Fast Tender key, select the Event Fast Tender before moving to the Tender Screen.
As summary, the connections are: Fast Tender => Payment Type => Subsidised Tab => Discount => Breakdown-Category, and are setup in reverse order from right to left.
Paying off the Tab
At the end of the event ensure the host pays off their Tab.
1) Enter System > Billing.
2) Select Tabs.
3) Select the Event Tab.
If all items are not selected Press Select All.
4) Press Bill Selected.
5) Pay as normal.