Completing a Stocktake
Stocktakes can be completed at intervals that suit your business best.
We recommend no longer than a month between stocktakes.
Before completing a Stocktake, ensure that the current Stock value is correctly up to date:
- Go to each POS and ensure that they have sent all stock updates through to the stock system, by going to Cash Drawer > Update Stock.
From Office > Stock
1) Select Stocktake.
2) Select New.
3) Select the Location and Profile for the items to be counted and select OK.
4) Enter an identifier for the stocktake - most likely the date of the stocktake.
5) Select the Stocktake and select OK.
For Stocktakes we work down the buttons on the right hand side of the screen.
6) Select Print Stocktake.
This gives you the option to print out a list of the stock to be counted and space to note the count.
7) Select Initialise to begin the Stocktake. Ensure you do this
before completing the count.
7a) On the prompt ensure to select 'Onhand values into the Count field'.
This sets all items included in the stocktake to the system generated on hand value, and you can update the values from there that are wrong only.
7b) If you would like to manually enter in all the counted figures then select 'Zero into the Count Field'
This sets the count field to zero and you must fill in every counted number.
8) Complete the count of your Stock
9) Expand out the Categories and Groups and enter the counted figures into the Count Field.
10) Once all figures have been entered select Preview Variance.
Selecting All Items with a variances will show you all the items in the current stocktake that have a variance between the manually counted and entered figure and the system generated figure.
You can review these here and return to the count entry and make adjustments to your count only.
Remember the count is what is committed and sets the Opening Count for the next stocktake, so as long as the count is right, then variances can be investigated or monitored.
Please see here for reasons and solutions for variances.
11) Once any count adjustments are made and you have completed the data entry, select Commit.
All Stock on Hand value will be updated with the count that was committed.
12) You can preview and print the final variance report and use this for any investigations of variances.
For possible reasons on variances check out our
Stocktake Variance Analysis article.
13) Close out of the stocktake.
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